Finance


Your Fiscal Manager

Natalie Wolfe
Sequoyah Hall, Rm. 254
Phone: 858-822-1231
Fax: 858-822-2657

Quick Links

The campus fiscal year runs from July 1st - June 30th. Please read below for information on research allocations, alternative funding, and financial reporting systems.

Annual Research Allocations

Faculty receive $2,000 annually from Department funds to pay for such things as monthly telecommunications costs, as well as supplies and travel to support research. Any remaining balance is not carried forward to the next fiscal year.

Contracts, Fellowships, and Grants

Several internal and extramural funding opportunities are available to faculty. Below is a list of some common funding sources.

UC San Diego Funding
Use of Funds
Research and Travel (COR)
faculty research and scholarly travel
junior faculty progress to Associate Professor level
young faculty research and creative activities
material support for professional activities


Extramural Funding
Use of Funds
international cooperation and conflict resolution
promotion and advancement of scientific progress

Proposals: at least one month prior to the submission deadline, email your Fiscal Manager with the following.

  1. Project title
  2. Project start & end dates
  3. Funding agency & contact person
  4. Project Request for Proposal
  5. Co-PI name and contact info (if applicable)
  6. Human subjects protocol number (if applicable)
  7. Budget items
    1. Summer salary: # of ninths
    2. GSRs: # of months and % time
    3. Supplies, equipment, and travel estimates

Reporting

MyFunds is a reporting tool that provides financial information about any contract, grant, gift, or general fund, for the current fiscal year only. The most accurate time to check balances is the third week of the month. For help or more information, contact your Fiscal Manager, or view the MyFunds Overview.

How to view your fund balances on MyFunds:

  1. Go to the MyFunds application
  2. Log in using your Single Sign-On userid and password
  3. Select a report profile from the drop-down list

ECERT (Electronic Certification of Effort and Reporting Tool) is the method of certifying to granting agencies that the required effort for all personnel paid directly from sponsored projects funded by federal sources, including private and state federal flow-through funds, has actually been completed to be in compliance with OMB Circular A-21.

Principal Investigators will receive system-generated e-mail notifications when effort reports are available to certify. Certifications are due December 31 for Summer, March 31 for Fall, June 30 for Winter, and September 30 for Spring.

For more information, refer to the Quick reference guide and Training guide.

Summer Salary

Summer salary is compensation for extramurally funded research projects, summer session teaching, or by special agreement (i.e. as part of their recruitment package at the time of hire). The total amount of additional summer compensation must not exceed three ninths (including payments from Summer Session and University Extension) of a faculty member's normal annual salary.

To claim summer salary, email your Fiscal Manager by June with the months in which to pay, and which index number to debit.

Faculty on leave without pay are eligible to receive summer salary payments on extramural funds if research will be conducted.