Instruction - Logistics & Procedures

Academic Senate Policies

Quick Links


Audio Visual Services and Equipment

The Media Center provides a wide array of audio/visual services and equipment for use in the classroom. Most classrooms are equipped with self-serve units containing computer projector, DVD/CD/VCR, and MP3 player/iPod.

If you will need a laptop to teach your course, please see Rafael Acevedo in Sequoyah Hall, Rm. 247 to reserve a laptop.


Class Rosters

Class rosters can be viewed and downloaded directly from TritonLink by clicking on the Student / Class Info tab, then the Class lists link. Single Sign-On (SSO) userid and password are required.

New instructors need to self-register for a SSO.

Current instructors with a existing SSO can contact Devaney Kerr with access problems.


Computing

Find information about computing support for both graduate and undergraduate course computing needs.


Course Assignments

In Fall Quarter, teaching and quarter preferences are solicited from faculty for the subsequent academic year. In Winter Quarter, the course assignments are developed


Course Descriptions & Schedule

Descriptions can be found in the General Catalog.

Schedule of classes can be found on TritonLink.


Creating New Courses


Graduate course proposals should be sent to Roger Gordon, Vice Chair of Graduate Studies.

Undergraduate course proposals should be sent to Melissa Famulari, Vice Chair of Undergraduate Studies.


Enrollment

***Instructors should not sign add cards.***

Students with registration and waitlist issues should be referred to TritonLink and the Undergraduate Student Affairs Office in Sequoyah Hall, Rm. 245.

Concurrent Enrollment

  • Non-UC San Diego students may enroll in UC San Diego courses through University Extension/Concurrent Enrollment.
  • Extension students:
    • are not considered UC San Diego students
    • pay fees to Extended Studies
    • do not appear on UC San Diego rosters or grade sheets
    • do not receive UC San Diego transcripts for course work
  • Instructors will receive separate rosters and grade sheets by Extended Studies.


Evaluations

Graduate Course surveys are administered in-class by the Department during weeks seven and eight of the quarter. One copy of the evaluation summary will go to the faculty member, and one copy will be placed in the faculty member's file.

Undergraduate Course surveys are administered in-class at a pre-arranged time by the campus Course and Professor Evaluation (CAPE) service during weeks eight through 10 of the quarter. Schedules and statistics can be found at CAPE. Instructors are expected to take a few minutes of class time to allow for the distribution and collection of the evaluations.

Teaching Assistant surveys are distributed to faculty at the end of the quarter, and should be returned to the Graduate Advising staff in Sequoyah Hall, Rm. 243.

Lecturers & New Faculty surveys are administered in-class by the Department in mid-quarter. Evaluations will be distributed to the relevant instructor around the middle of the quarter and should be returned to the Graduate Advising staff in Sequoyah Hall, Rm. 243.


Examinations

Attach the Buckley Waiver to exams. Students are not required to sign the waiver.

Blue Books / Scantron Forms are not provided by the Department.

Finals

  • are required for courses and students
  • cannot not be administered prior to Final Exam week
  • cannot be due (in the case of take-home exam) before starting time of the exam
  • require instructor or equivalent present during Final Exam week, including the exam
  • must conform to start / end times posted on the campus final exam schedule
  • must allow for extended testing times for eligible students with disabilities

Midterms

  • are not mandatory
  • require instructor or equivalent present for the exam
  • may be offered at an alternate time to accommodate students with an illness, family emergency, or religious conflict

  • Requests to hold midterms outside of regular course meeting times must be:

    • sent to Kimberley Newmark in week 3 of the previous quarter
    • printed in the course syllabus distributed to the class at the beginning of the quarter

Retention of Final Exams

  • are required for one full quarter following final exam period unless returned to students
  • must be kept in a private area unless Buckley Waivers were signed

Final exams may be brought to Sequoyah Hall, Rm. 245 in alphabetical order and separated by with/without signed Buckley Waivers for distribution beginning week two of the subsequent quarter.


Grades

Instructor of record for the class is solely responsible for grades assigned.

Academic Dishonesty (Cheating)

Reporting Student Misconduct

Changes

  • All grades assigned except "I"(Incomplete) and "IP" (In-Progress) are final.
  • No changes of a final grade may be made on the basis of revision or augmentation of a student's work in the course.
  • A final grade may be corrected when a clerical (recording) error or procedural error has occurred. A procedural error is defined as human error, such as misunderstanding or ambiguity regarding due dates for completion of assignments or the nature of assignments, as distinguished from matters of policy.

Grade Sheets

  • Typically distributed on the Friday afternoon immediately prior to finals week.
  • Instructors must assign the grades, sign each page of the forms, and return the originals to the Undergraduate Advising Office, Sequoyah Hall, Rm. 245, no later than 4:30 p.m. on the Monday after Final Exam week.
  • Teaching Assistants cannot sign grades sheets.

Incomplete

  • May be assigned only if a student is not failing the course and cannot complete the course because of circumstances beyond his/her control.
  • For an undergraduate student, please consult Sydney Sprung; for a graduate student, please consult Mary Jane Hubbard.
  • Coursework must be completed no later than the end of the subsequent quarter. The instructor may assign an earlier deadline.

Posting

Under no circumstances may a student's name, student ID, or Social Security number be posted with a grade in a public place.


Office Hours

Faculty and Teaching Assistants must hold a minimum of two office hours per week per class, and should include information about their office hours on their syllabi.

To reserve a departmental space for space hours, contact econsupport@ucsd.edu.

Office hours and locations should be emailed to econugdesk@ucsd.edu no later than the end of the second week of classes for posting outside of the Undergraduate Advising Office.


Students With Disabilities

Students with disabilities may request a variety of accommodations that the University is required by law to provide. Students who wish to request an accommodation must provide the instructor with official documentation, signed by the Office for Students with Disabilities (OSD), describing the required accommodation. The most frequent request is for additional time on exams and/or a quiet location to take an exam.

Please visit OSD for more information on working with students who have disabilities. If a student with a disability contacts you and you cannot accommodate them, please refer them to the Undergraduate Student Services Officein Sequoyah Hall, Rm. 245, or econugadvisor@ucsd.edu. You will be contacted by one of the Undergraduate Advisors for exam accommodations.


Syllabi

All course materials should be emailed to econugdesk@ucsd.edu for inclusion in the Department's curriculum files.

It is strongly recommended that policies on the following be clearly stated in the course syllabus: grading, examinations, reports and papers, make-ups, due dates, and forms of aid and collaboration allowed.


Teaching Assistants / Readers / Undergraduate Instructional Assistants

Teaching Assistants

Departmental graduate students serve as instructional assistants to faculty who are teaching courses. The TA primarily assists the faculty member in charge of the course by conducting discussion or laboratory sections that supplement faculty lectures and by grading assignments and examinations.

TAs are typically required to:

  • attend all lectures unless otherwise notified
  • meet with discussion/lab section(s), if applicable
  • hold office hours
  • proctor quizzes, exams, and finals (instructor must remain present)
  • grade student work as requested by the supervising instructor

You will be informed of your Teaching Assistants prior to the start of the quarter. After the initial meeting, regular weekly meetings with the TA are highly recommended. Please be aware that TAs must be evaluated by the professors at the end of each quarter as a stipulation of the recent TA contract..

  • Supervision and Training of Teaching Assistants

    • The Instructor of Record supervises, trains, guides, and evaluates each TA.
    • The Instructor will establish the specific responsibilities of each TA within the course and provide appropriate guidance as to how these responsibilities are to be met. Please see the ASE Duty Form for general duties expected of TAs.
    • The Instructor must visit each TA section at least twice during the quarter. Following that visit, the faculty member will meet with the student and provide meaningful feedback on what he or she observed and offer suggestions, as needed, as to how the TA might improve his or her teaching. Instructors must also provide a brief written evaluation of each TA to the Graduate Advising Office at the end of the quarter. Evaluation is formal and ongoing, and the results directly affect reassignment.
    • Instructors also hold regularly scheduled meetings of all of their TAs, as needed, at least four times a quarter.
    • The instructors must ensure that the workload of a TA does not exceed the 110 hours per quarter per section (25% TA) or 20 hours per week (50% TA).
    • TAs are encouraged to immediately bring any workload concerns to Rafael Acevedo.
    • TAs are required to read and sign the ASE Duty Form.

Readers

Readers are typically required to:

  • meet with the instructor prior to course to establish organizational guidelines
  • meet regularly with the course instructor to ensure ongoing communication regarding progress of students and course
  • attend all lectures unless otherwise notified
  • have mastered course material well enough to facilitate discussions sections and hold office hours
  • assist with course preparation (e.g. library research for articles, questions for exams, contacting Soft Reserves, etc.)
  • assist with proctoring exams
  • grade only Scantrons and objective questions
  • read and sign the ASE Duty Form

Undergraduate Instructional Assistants (UIAs)

UIA opportunities are available to undergraduate students who meet certain requirements. Students earn four units of upper-division credit with Pass/No Pass grading.

UIAs are typically required to:

  • attend all lectures unless otherwise notified
  • assist with office hours
  • assist with course preparation
  • assist with proctoring exams
  • assist with grading only Scantrons and objective questions

Contact Rafael Acevedo for more information.


Textbooks - Review & Desk Copies

Faculty members are asked for textbook preferences prior to the start of the quarter. The goal is to place textbook orders in time to meet the deadlines for the quarter (published on the Bookstore's website). The Bookstore cannot guarantee that late orders will be on the shelves by the start of classes.

Desk copies ordered for faculty are yours to keep. Publishers typically allow one desk copy per 40 students enrolled in a class.

TAs will be asked to check out books at the beginning of the quarter and return them at the end of the quarter. TAs can check out textbooks at the Undergraduate Advising Office in Sequoyah Hall, Rm. 245.